Mileage by jurisdiction, accumulated continuously — from connected ELD vehicle data as the trucks run, not reconstructed from trip sheets in the final week.
IFTA is not conceptually difficult. It is just relentlessly detailed, and the detail arrives four times a year in a form that punishes anyone who did not keep records as they went. Most carriers reconstruct the quarter in the last week, which is both the slowest and least accurate way to do it.
Mileage by jurisdiction, accumulated continuously — from connected ELD vehicle data as the trucks run, not reconstructed from trip sheets in the final week.
Fuel purchases matched to jurisdiction — recorded fuel transactions land against the right state so the credit side of the return is as accurate as the mileage side.
Quarterly return generated from captured data — the filing becomes a review of numbers that already exist rather than a data-entry project.
Audit trail retained — the underlying trip and fuel detail stays available, which is what an IFTA audit actually asks for.
Included from the Operate tier — $239.40 CAD/month billed annually ($319.20 month-to-month) — rather than sold as a separate IFTA subscription.
The two failure modes are missing miles and misattributed fuel. Missing miles usually come from reconstructing routes after the fact — a driver deviation, a reroute, or an out-of-route trip that nobody recorded means the jurisdiction split is wrong. Misattributed fuel comes from receipts filed by date rather than by location, so a fill-up gets credited to the wrong state.
Both are records problems rather than calculation problems, which is why software that only does the arithmetic does not help much. What matters is capturing the mileage and the fuel as they happen, tied to the jurisdiction where they happened.
The third issue is the audit. IFTA audits ask for the underlying detail — individual trip records and fuel receipts — not just the summary you filed. A return produced from retained records survives that; a return produced from a spreadsheet somebody rebuilt does not.
IFTA and IRP are separate programs that happen to need the same underlying data. IFTA settles fuel tax between jurisdictions quarterly; IRP apportions your registration fees across the jurisdictions you actually ran, annually. Both are driven by distance travelled per jurisdiction.
Carriers who track mileage only for IFTA may rebuild it again at IRP renewal from the same trip records. TruckerPro can organize jurisdiction mileage from available vehicle data, while the permits module tracks IRP, USDOT, MC, and UCR record dates. Confirm source-data coverage and have the filing records reviewed before submission.
Record retention differs between the two: IFTA generally requires four years of supporting detail, while IRP requires records covering the mileage reporting period plus the years the resulting registration was in effect. Retaining the underlying trip and fuel detail rather than only the filed summaries satisfies both.
Compare the plan that contains your required workflows, or request a free guided walkthrough. Product access requires a paid subscription unless sales provides a written trial offer.
View plansFrom vehicle position data supplied by your connected ELD, miles accumulate against each jurisdiction as the truck travels through it. This is materially more accurate than reconstructing from trip sheets, which misses deviations, reroutes, and out-of-route miles.
Yes. Recorded fuel transactions are attributed to the jurisdiction where the purchase occurred, which is what produces the tax-paid credit side of the return. Mileage alone gives you only half the calculation.
The platform generates the quarterly return figures by jurisdiction, ready to submit through your base jurisdiction filing system. Filing mechanics vary by state, so the return is produced for you to review and file rather than transmitted on your behalf.
Individual trip records showing routes and jurisdiction miles, and fuel receipts showing date, location, and quantity — generally for four years. Because the return is generated from retained trip and fuel detail rather than a rebuilt summary, that supporting evidence remains available.
IFTA reporting is included from the Operate tier, currently $239.40 CAD/month billed annually ($319.20 month-to-month), rather than sold as a separate IFTA add-on. Check the current pricing page before purchase.
Yes, and the benefit is proportionally larger, because a one-truck operation has no office staff to absorb the quarterly reconstruction. Mileage and fuel accumulate the same way regardless of fleet size.