Reads on upload — rate cons, PODs, BOLs, licenses, medicals, and insurance certificates are recognized and processed the moment they arrive.
Every load and every driver comes with paper, and someone in the office retypes it — the rate off the rate confirmation, the reference numbers off the BOL, the expiry off the medical card. That retyping is slow and error-prone. TruckerPro reads the document on upload, pulls the fields, and files it where it belongs, so the paperwork updates your records instead of your staff doing it by hand.
Reads on upload — rate cons, PODs, BOLs, licenses, medicals, and insurance certificates are recognized and processed the moment they arrive.
Extracts the key fields — rate, reference/PRO numbers, pickup and delivery addresses, dates, and document expiries, without manual typing.
Files to the right record — each document is attached to the correct load or driver automatically, not dropped in a shared folder.
Captures expiries — dated driver documents (license, medical, abstract) feed the expiry-tracking and alerting system on capture.
Fewer errors — no transposed reference numbers or mistyped rates, because the data comes from the document, not a keyboard.
Works across the platform — the extracted data flows into dispatch, billing, and compliance, so one upload updates everything.
Manual document handling is one of the largest, least-visible time sinks in a carrier's office. Every rate confirmation is read and its details typed into dispatch and billing; every POD is matched to a load; every driver document is filed and its expiry noted somewhere. Multiply that by every load and every driver and it is hours a day of skilled staff doing data entry — and every keystroke is a chance to transpose a reference number or mistype a rate, errors that later cause billing disputes and compliance gaps.
AI document scanning removes the keystrokes. The machine reads the document, extracts the fields, and files it, so the office reviews and confirms rather than transcribes. The staff time goes back to work that actually needs judgment, and the error rate drops because the data is lifted from the source document instead of re-entered.
Reading a document is only half the value; the other half is that the extracted data lands in the right place automatically. A rate confirmation that is read but still has to be manually attached to a load has only saved part of the work. Because the scanning is built into the TMS, the rate con becomes or updates the load, the POD attaches to the delivery, and the medical card updates the driver file and its expiry alert — with no separate filing step.
That integration is also what makes expiry tracking reliable: because a driver document is read and dated on capture, the compliance system knows when it expires from the moment it is uploaded, and the driver never ends up running on a lapsed medical because someone forgot to record the date.
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Start Free TrialIt is machine-vision software that reads trucking paperwork on upload — rate confirmations, PODs, BOLs, driver licenses, medical cards, insurance certificates — identifies the document type, extracts the important fields, and files it to the correct load or driver record automatically. It replaces the manual reading, typing, and filing an office does for every document.
The common trucking documents: rate confirmations, proof-of-delivery, bills of lading, driver licenses (both sides), medical examiner's certificates, abstracts/MVRs, and insurance certificates. For load documents it extracts rate, reference numbers, and addresses; for driver documents it captures identifiers and, importantly, expiry dates.
The workflow is read-then-confirm: the AI extracts the fields and your team confirms them, which is far faster than typing from scratch and catches the occasional misread. Accuracy is high on clean documents and improves the workflow even on messier ones, because reviewing pre-filled fields is quicker and less error-prone than manual entry.
Yes — that is the point of it being built into the TMS. A read rate confirmation becomes or updates a load; a POD attaches to its delivery; a medical card updates the driver file and its expiry alert. The extracted data flows into dispatch, billing, and compliance so one upload updates every relevant record, with no separate filing.
Yes. Documents are processed for your account and filed into your tenant; machine-vision processing runs through vetted providers under data-processing terms, and your operational documents are not used to train shared public models. Your paperwork stays your paperwork.
Document storage keeps files; document scanning understands them. Storage still leaves someone to read each document and type its contents into your systems. AI scanning does the reading and data entry, so the document updates your records rather than just sitting in a folder. TruckerPro includes both storage and scanning.