Every driver file in one place — license, medical card, FAST/NEXUS, abstract, MVR, road test, drug & alcohol results, policy acknowledgments, training, and signed company forms.
Stop chasing paper files and missed renewals. TruckerPro organizes configured driver documents — licences, medicals, MVRs, drug and alcohol records, policy acknowledgments, and training records — and tracks expiry dates for review. The carrier remains responsible for confirming its file against the applicable US or Canadian requirements.
Every driver file in one place — license, medical card, FAST/NEXUS, abstract, MVR, road test, drug & alcohol results, policy acknowledgments, training, and signed company forms.
Configurable expiry alerts at 30, 60, or 90 days help the team review upcoming renewals before assignment.
Driver self-upload via the separately licensed mobile app — new licenses or medical cards can reach their digital file without email back-and-forth with the office.
Review packets — compile the available DQ documents and status report for a driver, then verify them against the specific audit request.
Role-based access — safety, HR, and dispatch see exactly what they need; drivers can view (but not edit) their own file.
Document history records timestamps and upload attribution so reviewers can trace the records available in the system.
Cross-border recordkeeping — support configured US DOT/FMCSA and Canadian National Safety Code / CCMTA driver-file workflows from one system.
Drug and alcohol program records — configure testing pools and schedules, log supported test types and MRO status, and track Clearinghouse-query status alongside the driver file. The carrier must validate current testing requirements and complete external submissions.
Unlimited staff users on every plan — compare the Elite-or-higher plan plus any driver mobile licences against the complete quote from a standalone provider.
Compare the plan that contains your required workflows, or request a free guided walkthrough. Product access requires a paid subscription unless sales provides a written trial offer.
View plansDriver file management software digitizes the driver qualification file (DQ file) that every motor carrier is legally required to keep for each of their drivers. It stores documents like the driver's license, medical examiner's certificate, MVR, road test certificate, employment history, drug & alcohol test results, and annual review of driving record. Good software adds automatic expiry tracking, audit-ready PDF export, mobile upload from drivers, and role-based access for safety/HR teams — replacing the paper binders or shared-drive folders most fleets still use.
TruckerPro supports common 49 CFR §391 and Canadian National Safety Code / CCMTA record types, including applications, MVRs or abstracts, road tests, medicals, annual reviews, previous-employer records, drug and alcohol records, licences, FAST/NEXUS cards, endorsements, training records, and policy acknowledgments. You can add custom document types, and the carrier should verify its checklist for each driver and jurisdiction.
Every document type has a configurable alert window — typically 30, 60, and 90 days before expiry. When a license, medical card, or FAST card is approaching renewal, the driver, their dispatcher, and the safety manager all get an alert. Expired drivers are flagged on the dispatch board so they can't be assigned a load by mistake. You can set hard stops (driver cannot be dispatched once any required document expires) or soft warnings.
Compare the full quote, data import, record-retention controls, expiry alerts, audit exports, and integrations. TruckerPro keeps driver files in the platform used for dispatch, settlements, IFTA, and compliance, reducing manual handoffs; a standalone product may fit better when a fleet only needs qualification records.
The platform can compile the documents stored for a driver and report current, missing, or expiring items. A qualified reviewer should compare the resulting packet with the specific DOT, FMCSA, CCMTA, or provincial request; the software does not guarantee completeness or an audit outcome.
Yes, when driver mobile access is activated. Licensed drivers can use the TruckerPro mobile app to photograph and upload a new license, medical card, or other document. Uploads are time-stamped, attached to their digital file, and can be reviewed by the safety team. Driver mobile licences are priced separately from the carrier plan.
Yes. You can configure different document checklists for company drivers, owner-operators, and lease drivers, since the qualification and contractual document set differs (e.g., owner-operators add equipment leases, insurance certificates, W-9/W-8BEN/TD1, and IC agreements). The system enforces the right checklist per driver type.
Timing depends on driver count, file quality, and how consistently documents are named. TruckerPro supports bulk PDF upload and OCR-assisted expiry extraction; request an onboarding estimate using a sample of your current files.
Yes. TruckerPro is built specifically for cross-border carriers. It manages US DOT/FMCSA driver qualification (49 CFR Part 391) and Canadian CCMTA / National Safety Code Standard 7 requirements from the same driver record. Provincial variations (Ontario CVOR, Quebec SAAQ, Alberta TSS) are tracked as add-on document types per driver.
Yes. TruckerPro can support configured Part 382 pool, schedule, test-type, MRO-status, chain-of-custody, result-document, and Clearinghouse-query records alongside the driver file. Testing rates, applicability, selections, external queries, and reporting remain the carrier’s responsibility and should be verified against current rules and provider procedures.