Every driver file in one place — license, medical card, FAST/NEXUS, abstract, MVR, road test, drug & alcohol results, policy acknowledgments, training, and signed company forms.
Stop chasing paper files and missed renewals. TruckerPro digitizes every driver document — license, medical, MVR, drug & alcohol results, policy acknowledgments, training records — and tracks expiry dates automatically so your DQ files are audit-ready year round. Built for owner-operators, fleets up to 200 trucks, and cross-border carriers managing both US DOT/FMCSA and Canadian CCMTA requirements.
Every driver file in one place — license, medical card, FAST/NEXUS, abstract, MVR, road test, drug & alcohol results, policy acknowledgments, training, and signed company forms.
Automatic expiry alerts before every renewal so nothing falls through the cracks — configurable lead time (30/60/90 days) by document type.
Driver self-upload via the mobile app — new licenses or medical cards land in their digital file the same day, no email back-and-forth with the office.
One-click audit packets — generate a complete DQ file PDF for any driver in seconds when DOT, FMCSA, MTO, or CCMTA shows up.
Role-based access — safety, HR, and dispatch see exactly what they need; drivers can view (but not edit) their own file.
Full document version history with timestamps and who-uploaded-what, so you can show an auditor exactly when each renewal was filed.
Built for cross-border fleets — manages US DOT/FMCSA driver qualification (49 CFR §391) AND Canadian National Safety Code / CCMTA driver-file requirements from one system.
Built-in DOT drug & alcohol program — manage random testing pools at the required 50% drug and 10% alcohol selection rates, log every test type (pre-employment, random, post-accident, reasonable-suspicion, return-to-duty), record MRO verification, and track FMCSA Clearinghouse queries, with results filed straight into each driver's DQ file.
No per-driver fees — flat pricing from $149 CAD/month, unlike standalone driver-file platforms that charge $4–$10 per driver per month.
Book a walkthrough or start your trial and get dispatch, compliance, files, and integrations in one platform.
Start Free TrialDriver file management software digitizes the driver qualification file (DQ file) that every motor carrier is legally required to keep for each of their drivers. It stores documents like the driver's license, medical examiner's certificate, MVR, road test certificate, employment history, drug & alcohol test results, and annual review of driving record. Good software adds automatic expiry tracking, audit-ready PDF export, mobile upload from drivers, and role-based access for safety/HR teams — replacing the paper binders or shared-drive folders most fleets still use.
TruckerPro tracks the full set required by 49 CFR §391 (US) and Canadian National Safety Code Standard 7 / CCMTA, including: driver application, MVR (motor vehicle record / abstract), road test certificate, medical examiner's certificate, annual review of driving record, previous employer verification, drug & alcohol pre-employment and random test results, license copy, FAST/NEXUS card, hazmat endorsement, training records (cargo securement, TDG, defensive driving), and signed policy acknowledgments (drug policy, harassment, vehicle use). You can also add custom document types for your operation.
Every document type has a configurable alert window — typically 30, 60, and 90 days before expiry. When a license, medical card, or FAST card is approaching renewal, the driver, their dispatcher, and the safety manager all get an alert. Expired drivers are flagged on the dispatch board so they can't be assigned a load by mistake. You can set hard stops (driver cannot be dispatched once any required document expires) or soft warnings.
Standalone driver-file or recruiting platforms typically charge per-driver per-month and only handle the HR/file side — your team still has to manually re-enter data into dispatch, payroll, and compliance systems. TruckerPro keeps the driver file inside the same platform that runs dispatch, settlements, IFTA, and compliance, so the file you load on day one feeds the dispatch board, the pay calculation, and the audit report without duplicate entry. Flat pricing instead of per-driver fees usually cuts the bill by 50–80% once you cross 15 drivers.
Yes. The platform generates a complete DQ file packet for any driver in one click — a single PDF with every required document in the order auditors expect. The audit report also shows which items are current, which are missing, and the renewal history of every document, so safety managers walk into the audit with a clean checklist instead of a stack of folders. Canadian CCMTA, Ontario MTO/CVOR, and US FMCSA audit checklists are all mapped against the document types.
Yes. Drivers use the TruckerPro mobile app to photograph and upload a new license, medical card, or any other document. Uploads are time-stamped, attached directly to their digital file, and trigger a notification for the safety manager to review and approve. This eliminates the email-attachment-and-rename workflow that loses documents in inboxes.
Yes. You can configure different document checklists for company drivers, owner-operators, and lease drivers, since the qualification and contractual document set differs (e.g., owner-operators add equipment leases, insurance certificates, W-9/W-8BEN/TD1, and IC agreements). The system enforces the right checklist per driver type.
Most fleets are live in under a day. You can bulk-upload PDFs from existing shared-drive folders, and the system auto-detects expiry dates on common documents (medical certificates, licenses) using OCR. New drivers onboarded after switching go through a digital intake flow that collects every document up front — no chasing paperwork on day one.
Yes. TruckerPro is built specifically for cross-border carriers. It manages US DOT/FMCSA driver qualification (49 CFR Part 391) and Canadian CCMTA / National Safety Code Standard 7 requirements from the same driver record. Provincial variations (Ontario CVOR, Quebec SAAQ, Alberta TSS) are tracked as add-on document types per driver.
Yes. TruckerPro manages the full DOT/Part 382 drug and alcohol program alongside the driver file: build the random testing pool, run quarterly random selections at the required 50% drug and 10% alcohol rates, and record every test — pre-employment, random, post-accident, reasonable-suspicion, return-to-duty, and follow-up — with MRO verification, chain-of-custody detail, and the result document attached to the driver's file. FMCSA Clearinghouse query status is tracked as part of onboarding and annual checks. Drug and alcohol testing requirements are applied to drivers operating in US commerce, so purely domestic Canadian drivers are not flagged for rules that do not apply to them.